I-9 Compliance
By leveraging our powerful data integration tool, the Vault EDGe Gateway, our I-9 compliance partners can securely gather the required data elements and receive event-triggered notifications to efficiently process your required I-9 cases. Only the necessary data is shared, in a timely manner, while keeping your data secure at every every stage. I-9 compliance experts have the know-how to keep your I-9 process secure and efficient, saving you time and internal resources.
I-9 Compliance is Challenging
With the federal and state I-9 processes and over 1,200 I-9 rules, it can be challenging to stay in compliance and avoid hefty fines.
- Data collection and verification is often still paper-driven and inefficient, creating an error-prone data flow with additional storage issue.
- Inefficiencies are often compounded by a lack of manual I-9 process integration with HCM platforms.
- Government scrutiny includes strict deadlines to follow, the high probability of audits, and the potential for resulting fines averaging $2,000 per substantive error.
I-9 Compliance Software Provides A Comprehensive, User-Friendly Solution
The I-9 compliance process is complex and constantly changing. Gain confidence and peace of mind by choosing an end-to-end HR automation software solution available through outsourcing. You will have access to transformational features that overcome the high risk and cost of obsolete I-9 compliance processes.
Enhanced Efficiency and Integration
Smart workflows submit eligible I-9 records automatically to E-Verify software as they’re completed to ensure on-time processing. Your I-9 processes are integrated with your HCM platform through the secure Vault EDGe Gateway to receive timely and accurate data and alerts.
Improved Compliance
Our I-9 Compliance partner, Mitratech, maintains a perfect track record of zero client fines in ICE audits. The Tracker I-9 system establishes detailed audit trails to ensure fully compliant electronic forms. A personalized dashboard prioritizes tasks to assure on-time submission.
Remote Hiring Solutions
A dashboard allows each manager to manage timelines of all remote hires from one simple interface. There is also convenient scheduling features to arrange mandatory in-person ID verification with remote I-9 centers, and thousands of mobile officers across the U.S. – with just one click.
Comprehensive Audit Protection
Our partner, Mitratech, has coordinated with the industry’s leading applicant tracking, onboarding, and HCM providers, as well as the Vault EDGe Gateway, to ensure data is complete and accurate for audits. Three tiers of support options are available, with customized audit support and legal consultation, designed to provide USCIS-compliant audit trails, with flexibility to fit any budget and team.
Paper Form Conversion
Fully-secure paper form scanning and manual key entry services for U.S. organizations and firms. Effortlessly convert hundreds or thousands of archived paper I-9s into compliant and easily manageable electronic forms.
The Strongest Data Security
Manage the progress of all I-9s forms from a fully encrypted, cloud-based tracker solution to ensure data protection, equipped with powerful, real-time reporting tools. This system is enhanced by the Vault EDGe Gateway, a real-time API with your HCM platform, which regulates timely and accurate data, while limiting data exposure.
Why Choose A Vault Verify Partner for I-9 Compliance?
Vault Verify manages the exclusive, industry-leading data solution to streamline and protect your I-9 compliance partner’s assessment.
The Vault EDGe Gateway is a secure real-time API that Vault Verify establishes with your HCM platform. This exclusive employee data gateway is a solution that empowers sanctioned HR tech service providers, including our I-9 Compliance partner, to access key data and receive event-triggered alerts.
Advantages
With this enhanced capability, the manual processes to support I-9 compliance are reduced for your HR and IT staff, while your data remains secure. Only the data points needed for the I-9 compliance activities are accessed in real time, such as new hire notifications, greatly reducing exposure risk and increasing accuracy and timeliness.
One integration, the Vault EDGe Gateway, can serve the needs of many qualified service providers within your ideal HR tech stack.
Our I-9 Compliance Partner
PLUS…Let Us Show You How to Save on I-9 Compliance Service Cost!
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I-9 Compliance partners while saving you time and money!